Centurion Camera Club

Photography club for amateur photographers in Centurion

Club Constitution

Revised November 2025.

1. Club Description

  1. Club Name: The name of the club is the CENTURION CAMERA CLUB (CCC) (hereafter referred to as the Club).
  2. Club Objectives: The Club’s objectives are to promote amateur photography and foster interest in all aspects of photography. This will be achieved through meetings, lectures, demonstrations, exhibitions, competitions, and any other opportunities the Committee deems beneficial to support the photographic interests of its members.
  3. Club Website:  https://centurioncameraclub.co.za/

2. Membership

  1. Eligibility: Any person who supports the objectives and constitution of the Club and is approved by the Committee will be eligible for membership.
  2. Types of Membership: 
    1. Normal Member: Any person who has been accepted by the Committee, who has paid the prescribed fees.
    2. Students/scholars:  As for a normal member, but will be a full-time student or scholar.
    3. Outside Member: Any member who has been accepted by the Committee, who has paid the prescribed fees, but who cannot, due to geographical reasons participate in Club activities.
    4. Honorary Member: Any outside person who has delivered outstanding services to the Club or photography in general, and whom the Committee wishes and agrees to honour (by majority vote). The honorary membership will be valid for one year (January to December). The selected person will enjoy normal Club member benefits but will be exempt from any membership fees for the year.
  3. Membership Application: Application for membership will be submitted via the club’s website at https://centurioncameraclub.co.za/membership/.
  4. Termination of Membership: Membership will be terminated under any of the following conditions:
    1. When a member resigns in writing.
    2. When a member’s membership fees are 3 months in arrears.
    3. When the Committee (by majority vote) finds a member’s behaviour unacceptable and in breach of the constitution.

3. Finances

  1. Entrance Fees:

    New members must pay an entrance fee when joining the Club. The amount is decided at the Annual General Meeting (AGM), based on the Committee’s recommendation and a majority vote by members. If someone’s membership lapses and they rejoin, the entrance fee must be paid again.

  2. Membership Fees:  New members must pay an entrance fee when joining the Club. The amount is decided at the Annual General Meeting (AGM), based on the Committee’s recommendation and a majority vote by members. If someone’s membership lapses and they rejoin, the entrance fee must be paid again.
  3. Financial Year: The financial year is from 1 January to 31 December.
  4. Financial Practice
    1. The Committee will be responsible for the appropriate management of all Club financial matters and a financial statement will be presented to members of the club at the AGM.
    2. Two Committee members other than the Secretary/Treasurer will audit the financial statement.
    3. Money paid to the Club will be deposited into the Club’s bank account. 
    4. The Secretary/Treasurer and two Committee members will have signing power on the account and withdrawals may only be made with written consent of two signatories (usually the Chairperson and the Vice Chairperson).
    5. The Club will have an account with an approved commercial bank.
    6. Changing the account can only be done during an AGM, after the Committee’s recommendation and a majority vote by members.

4. Management

  1. Committee Membership
    1. The Club Committee will be elected at the AGM from and by Club members and will consist of:
      • Chairperson
      • Secretary
      • Treasurer
      • Points Master
      • Webmaster
      • Additional members
      • The committee should be at least 6 strong and the above roles (excluding the chairperson which is elected) will be divided between the elected members.
    2. Continuity: To ensure continuity, two members from the previous year should be re-elected.
    3. Co-opted Committee Members: The Committee will have the right to co-opt a member when necessary. Co-opted members will participate in Committee meetings but will have no voting rights.
  2. Competition Meetings
    • The Committee will organize competitions according to the “Rules of Competition and Participation in Club Events” which can be found here: https://centurioncameraclub.co.za/ccc-rules/.
    • The Committee has the right to amend competition rules in order to comply with PSSA guidelines or Club requirements.
    • The Committee will organize at least one Club competition meeting a month, except in December.
  3. Committee Meetings
    1. • The Committee will meet at least every second month.
      • Minutes of Committee meetings will be recorded and kept on record.
      • 50% of Committee members will constitute a quorum during Committee meetings. In the event of a quorum not being present after 30 minutes, the meeting will be postponed for 7 days, where after those members present will constitute a quorum.
  4. Annual General Meeting (AGM)
    1. The AGM will be held in November each year.
    2. The following matters will be placed on the AGM agenda:
      • Chairperson’s Report
      • Financial Report from Secretary/Treasurer
      • Determination of entrance and membership fees
      • Election of new Committee members
      • Any other business tabled by the Committee or Club members
    3. Only fully paid-up Club members will have the right to vote in the AGM. In the case of a draw in votes, the Chairperson will 
      give the determining vote.
    4. 25% of fully paid up Club members will constitute a quorum at an AGM. In the event of a quorum not being present after 30 minutes, the meeting will be postponed for 7 days, where after those members present will constitute a quorum.
    5. The AGM will be conducted according to the following procedure:
      o Members may hand their written nominations for Committee members to the Secretary/Treasurer of the Club.
      o All nominations must reach the Secretary/Treasurer 14 days prior to the AGM.
      o Members may nominate any other member with their consent. Make sure the nominee accepts your nomination and have it seconded.
      o Use a nominations form obtainable from the Secretary/Treasurer.
      o The current Chairperson will open the AGM.
      o The current Chairperson will then present the Chairperson’s Report including the proposed new entrance and membership fees (voting on fees will take place later).
      o The Chairperson will then ask the Treasurer to present the Financial Report.
      o The Chairperson will then open the floor for a Question and Answer session.
      o The current Committee will then stand down with exception of a nominated committee member who will then read out the nominations for Chairperson.
      o All nominees will leave the room. The members will then elect a new Chairperson by majority vote.
      o The newly elected Chairperson will then take the chair, and the nominated committee member will stand down.
      o The Chairperson will then read the nominations for the election of the remaining Committee members.
      o The Chairperson will then read out all other business / proposals tabled and members will be asked to debate/vote.
      o A vote will then be taken on the proposed new entrance and membership fees.
      o The Chairperson closes the meeting.
  5. Special General Meeting
    1. On written request of at least 4 members of the Committee or 25% of fully paid up Club members, a Special General Meeting will  be held. Reasons will be given for such a request and members will be informed of the date of the meeting at least 14 days in advance.
    2. 25% of fully paid up Club members will constitute a quorum at a Special General Meeting. In the event of a quorum not being present after 30 minutes, the meeting will be postponed for 7 days, where after those members present will constitute a quorum.
    3. Only fully paid-up Club members will have the right to vote in a Special General Meeting. In the case of a draw in votes, the chairperson will give the determining vote.
  6. Amendments to the Constitution
    Amendments to the Constitution may only be made at the AGM or a Special General Meeting called for that purpose. A two-thirds majority vote of fully paid up Club members (or their proxy) will be required. Such amendments will only be made subject to a written proposal being lodged with the Secretary/Treasurer at least 14 days prior to the AGM or Special General Meeting, and the written proposal, duly seconded, being circulated to Club members together with the notice of such a meeting.
  7. Winding Up:When winding up the Club, all donated equipment will be returned to its donors, where possible. Other equipment owned by the Club will be sold and moneys will be used to pay any outstanding debt. The remaining equipment and funds will be donated to the PSSA or agreed upon photographic club.

End of Constitution

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